How does zone-level tracking work?

You define zones that match your physical space — Kitchen, Meeting Room A, Hot Desk Area, Lounge, etc. Each zone has its own inventory, par levels, and alerts. You can see a single zone or an overview of your entire space.

Can I track supplies across multiple locations?

Yes. If you operate 2, 5, or 50 coworking locations, each one is a 'site' with its own zones. You get a consolidated view of all locations plus the ability to drill into any individual site.

What if my cleaning staff needs to flag something?

They can use WhatsApp to flag low stock or request items. No app install needed. The request goes to whoever manages ordering. This is especially useful for staff who aren't at a computer.

How quickly can I set this up?

Most coworking spaces are fully set up in 30 minutes to 1 hour. Our pre-loaded catalogue of 500+ items means you just select what's relevant to your space. Add your zones, set par levels, and you're live.

Does it help with member experience?

Absolutely. When supplies never run out, members notice — in a good way. No more complaints about empty coffee machines or missing whiteboard markers. It directly impacts member satisfaction and retention.

Starter plan is $39/month (up to 10 users, 1 site). Most multi-zone coworking spaces use Business at $129/month (up to 50 users, 10 sites). Flat pricing means your entire team gets access without per-head costs.

Coworking Space Solutions

Keep Your Coworking Space Stocked — Without the Chaos

Members expect coffee, snacks, paper, and clean restrooms. Track every supply across hot desks, meeting rooms, and kitchens — so nothing runs out and nobody complains.

Start Free 30-Day Trial View Pricing

No credit card required • Zone-level tracking • Live in minutes • No technical skills needed

Our difference

Start quickly with 500+ predefined items.Less manual setup.

Skip the spreadsheet. Pick from our global catalogue of pantry and office supplies—categories, units, and descriptions already set. Add what you need to your catalogue and go live in minutes.

Quick onboarding — no need to type hundreds of items
Search and filter by category; add only what you use
Fewer manual updates — predefined data stays consistent

Catalog — OfficeStoreApp

Sound Familiar?

These are the three problems every coworking space with untracked supplies faces.

Members complain about missing supplies

The coffee ran out at 9am. The meeting room has no whiteboard markers. The printer is out of paper — again. Every stockout is a member experience failure, and you hear about it in reviews.

72% of coworking members rate 'well-stocked amenities' as a top-3 factor in retention

No visibility by zone

Your space has hot desks, private offices, 4 meeting rooms, a kitchen, and a lounge. Each area depletes at different rates. Without zone-level tracking, you're checking every area manually — or not at all.

Average coworking space: 6-12 distinct zones, each with different supply needs

Restocking is reactive, not proactive

You only find out supplies are gone when someone complains. Then it's an emergency run to the store or an overpriced same-day delivery. There's no system — just firefighting.

Reactive restocking costs 40-60% more than planned ordering

Supply Management Built for Coworking

Purpose-built for shared spaces with multiple zones, high turnover, and member expectations.

Zone-Level Tracking

Track 'Kitchen', 'Meeting Room A', 'Hot Desk Area', 'Lounge' separately. See exactly which zone needs what — across single or multiple locations.

Low-Stock Alerts

Get notified before anything runs out. Set different thresholds per zone — the kitchen needs coffee daily, meeting rooms need markers weekly.

Pantry & Amenities

Pre-loaded catalogue covers coffee, snacks, cleaning supplies, stationery, bathroom essentials — everything a coworking space needs, organized by category.

Consumption Analytics

See which zones consume the most, track seasonal patterns, and optimize ordering. Know exactly how much you spend on amenities per member.

Staff Requests via WhatsApp

Community managers and cleaning staff can flag low stock via WhatsApp. No app to install, no training needed. Requests route to the right person.

Quick Setup

Be tracking in 30 minutes. Select from 500+ pre-loaded items, add your zones, set par levels. Most coworking spaces are fully live within a single afternoon.

30 min

Average time to go live

500+

Pre-loaded items

40%

Average waste reduction

6-12

Zones tracked per space

How It Works

From zero visibility to full supply control in three steps.

Organisation Structure

🏛️

Organisation

Acme Corp

📍

Site

HQ California

🗂️

Area

Cafeteria

👤

Staff

Pantry Team

Store Coverage

Central Store — serves mapped areas

Sub Store — area-specific, optional

Rule: Each store serves its assigned areas only.

Inventory Layer

🏛️

Central Store

Auto-created · One per org

✓ Serves mapped areas

✓ Primary inventory

✓ Cannot be deleted

🏪

Sub Stores

Optional · Area-specific

✓ Closer to teams

✓ Configurable per area

✓ Multiple per org

📋 Catalogue

Quick import · 500+ global templates

📦 Stock

Min-level alerts

📜 Audit

Full history

Select → Submit → Approve → Issue → Receive

🛒

Select Items

Staff

DRAFT

✍️

Submit

Staff

PENDING

✅

L1/L2 Approve

Managers

APPROVED

📦

Issue

Inv. Incharge

ISSUED

✓

🎉

Received

Staff picks up

FULFILLED

↓ No Stock at Issue Step

📋

Procurement

Raise PO to supplier

→

✅

PO Approval

Manager approves

→

📥

Receive to Stock

Goods in · update qty

→

↩

Back to
Issue

⚙️ Configurable Approval Chain

L1Facility / Team Lead✓ ✕ ↩

L2Operations / Dept Head✓ ✕ ↩

↩ Return → requester edits & resubmits · ✕ Reject → terminal · L2 optional for small teams.

⚡ Partial Fulfillment — Issues available items immediately, tracks shortfall. Remaining fulfilled automatically when stock arrives.

🧹 Example: Pantry Incharge at HQ California

Logs in → opens New Request → selects HQ California › Cafeteria

Selects Coffee Filters ×10 and Paper Cups ×50 → submits

L1 (Facility Manager) & L2 (Operations Head) approve

Inventory incharge: Filters ✓ (15 avail) · Cups ⚠ (only 30 of 50)

Issues 10 filters + 30 cups → Partially Fulfilled

Remaining 20 cups on next delivery → Fulfilled ✓

User Roles

🛡️ Admin

Full access · Manages org, sites, areas, users, stores, workflows & billing

🛒 Procurement

Raises supplier orders · Receives deliveries · Updates stock levels

✅ Approver L1

First-level reviewer · Approve, reject or return · Scoped to site/area

✅ Approver L2

Second-level reviewer · Higher authority · Can override L1 decisions

📦 Inventory Incharge

Manages store stock · Fulfils approved requests · Adjusts quantities

🙋 Staff / End User

Submits requests · Tracks status · Receives items · Janitors, pantry staff

🔒 Access Control

Roles are scoped per site & area. Staff only see their area's items. Approvers cannot approve outside their scope.

📋 Category Restrictions
Staff can be limited to specific categories — e.g. cleaning staff only see cleaning supplies.

2-minute walkthrough

See OfficeStoreApp in Action

Watch how teams go from zero to fully set up — sites, catalogue, and first supply request — all in minutes.

Onboarding — OfficeStoreApp

OfficeStore vs. the Alternatives

Most coworking spaces track supplies with manual checks, spreadsheets, or not at all. Here's how we compare.

Capability	Manual Checks	Spreadsheets	OfficeStore
Real-time stock levels
Zone-level tracking
Low-stock alerts
Staff requests
Consumption analytics
Multi-location support
No manual counting
Starting price	Free (but 5+ hrs/week)	Free	$39/mo