Small Business Inventory

Inventory tracking for
small businesses

Simple, affordable inventory management for teams of 5–50. Track office supplies, pantry items, and consumables. Get low-stock alerts before you run out. Starts at $39/month.

No credit card required · Free trial · Cancel anytime

Built for small teams, not enterprise

No complicated setup. No IT department needed. Ready in under 30 minutes.

Setup in 30 minutes

500+ office and pantry items are pre-loaded and categorized. Select what you use, set quantities, and you're done. No data entry required to get started.

$39/month, no limits

Unlimited items. 10 users. No extra charges as your inventory grows. Predictable, flat pricing with no surprises.

Alerts before you run out

Set minimum stock levels per item. Get email and in-app alerts the moment stock crosses the threshold. Never face a last-minute emergency order again.

Works for 1 or 10 locations

Manage a single office or multiple floors. The Sites → Areas hierarchy handles one room or an entire building — same simple interface.

See what you're spending

Monthly, quarterly, and annual spending reports. Spot trends early. Stop over-ordering items that don't move.

QR scanning on your phone

Use your phone camera to scan items and record stock changes. No additional hardware required — works with any smartphone.

Simple pricing

Pay for your plan. Track as many items as you need. No hidden costs.

Starter
$39/mo

10 users

Unlimited items

Most popular
Business
$99/mo

50 users

Unlimited items

Enterprise
$199/mo

200 users

Unlimited items

All plans include free trial, 500+ pre-loaded items, and all core features.

Our difference

Start quickly with 500+ predefined items.Less manual setup.

Skip the spreadsheet. Pick from our global catalogue of pantry and office supplies—categories, units, and descriptions already set. Add what you need to your catalogue and go live in minutes.

  • Quick onboarding — no need to type hundreds of items
  • Search and filter by category; add only what you use
  • Fewer manual updates — predefined data stays consistent
Catalog — OfficeStoreApp
Organisation Structure
🏛️
Organisation
Acme Corp
📍
Site
HQ California
🗂️
Area
Cafeteria
👤
Staff
Pantry Team
Store Coverage
Central Store — serves mapped areas
Sub Store — area-specific, optional
Rule: Each store serves its assigned areas only.
Inventory Layer
🏛️
Central Store
Auto-created · One per org
✓ Serves mapped areas
✓ Primary inventory
✓ Cannot be deleted
🏪
Sub Stores
Optional · Area-specific
✓ Closer to teams
✓ Configurable per area
✓ Multiple per org
📋 Catalogue
Quick import · 500+ global templates
📦 Stock
Min-level alerts
📜 Audit
Full history
Select → Submit → Approve → Issue → Receive
1
🛒
Select Items
Staff
DRAFT
2
✍️
Submit
Staff
PENDING
3
L1/L2 Approve
Managers
APPROVED
4
📦
Issue
Inv. Incharge
ISSUED
🎉
Received
Staff picks up
FULFILLED
↓ No Stock at Issue Step
📋
Procurement
Raise PO to supplier
PO Approval
Manager approves
📥
Receive to Stock
Goods in · update qty
Back to
Issue
⚙️ Configurable Approval Chain
L1Facility / Team Lead✓ ✕ ↩
L2Operations / Dept Head✓ ✕ ↩
↩ Return → requester edits & resubmits · ✕ Reject → terminal · L2 optional for small teams.
⚡ Partial Fulfillment — Issues available items immediately, tracks shortfall. Remaining fulfilled automatically when stock arrives.
🧹 Example: Pantry Incharge at HQ California
1
Logs in → opens New Request → selects HQ California › Cafeteria
2
Selects Coffee Filters ×10 and Paper Cups ×50 → submits
3
L1 (Facility Manager) & L2 (Operations Head) approve
4
Inventory incharge: Filters ✓ (15 avail) · Cups ⚠ (only 30 of 50)
5
Issues 10 filters + 30 cups → Partially Fulfilled
6
Remaining 20 cups on next delivery → Fulfilled ✓
User Roles
🛡️ Admin
Full access · Manages org, sites, areas, users, stores, workflows & billing
🛒 Procurement
Raises supplier orders · Receives deliveries · Updates stock levels
✅ Approver L1
First-level reviewer · Approve, reject or return · Scoped to site/area
✅ Approver L2
Second-level reviewer · Higher authority · Can override L1 decisions
📦 Inventory Incharge
Manages store stock · Fulfils approved requests · Adjusts quantities
🙋 Staff / End User
Submits requests · Tracks status · Receives items · Janitors, pantry staff
🔒 Access Control

Roles are scoped per site & area. Staff only see their area's items. Approvers cannot approve outside their scope.

📋 Category Restrictions
Staff can be limited to specific categories — e.g. cleaning staff only see cleaning supplies.
2-minute walkthrough

See OfficeStoreApp in Action

Watch how teams go from zero to fully set up — sites, catalogue, and first supply request — all in minutes.

Onboarding — OfficeStoreApp

Common questions

Stop tracking inventory on spreadsheets

Join small teams who track inventory properly. Free trial — no credit card.

Start free trial